Privacy Policy

Last updated: April 15, 2026

This Privacy Policy describes how Flywheel Staffing ("Flywheel," "we," "us," or "our") collects, uses, and protects information when you visit hireflywheel.com ("Site") or submit information through our contact forms or email capture. By using this Site, you agree to the practices described in this policy.

1. Information We Collect

1.1 Information You Provide Directly

We collect information you voluntarily submit through forms on this Site:

• Hiring inquiry form: First name, last name, company name, email address, phone number, role type, number of hires, and any message you choose to include
• Email capture form / popup: Email address only

You are not required to provide this information. If you choose not to, we simply cannot respond to your inquiry or deliver the resource you requested.

1.2 Information Collected Automatically

When you visit our Site, certain information is collected automatically through cookies and analytics tools:

• Usage data: Pages visited, time spent on each page, referring URL, browser type, and general device information
• IP address: Collected in anonymized form by Google Analytics (see Section 4)
• Interaction data: Buttons clicked, form interactions, and scroll depth — used to improve the site experience

1.3 Information We Do Not Collect

We do not collect payment information through this Site. We do not collect sensitive personal information such as Social Security numbers, government IDs, financial account details, or health data.

2. How We Use Your Information

We use the information we collect for the following purposes:

• To respond to your inquiry — When you submit a hiring request, we use your contact details to follow up with you about your staffing needs
• To deliver requested resources — If you request a salary guide or other resource via email capture, we use your email to deliver it
• To send relevant communications — With your consent, we may send you information about our services, industry insights, or updates. You can opt out at any time
• To improve our Site — Anonymized analytics data helps us understand how visitors use the Site so we can improve the experience
• To comply with legal obligations — We may use or disclose your information where required by law or legal process

We do not sell, rent, or trade your personal information to third parties for their marketing purposes.

3. Cookies and Local Storage

Our Site uses the following types of cookies and browser storage:

3.1 Analytics Cookies

Google Analytics (GA4) sets cookies to track aggregate, anonymized usage patterns. These cookies help us understand which pages are most visited and how visitors navigate the site. IP addresses are anonymized. You can opt out of Google Analytics tracking by installing the Google Analytics Opt-out Browser Add-on.

3.2 Functional Local Storage

We use browser localStorage (not cookies) to remember your preferences and prevent repeated prompts. The following keys are stored:

• fw_cookie_consent — Stores whether you accepted or declined our cookie consent banner
• fw_popup_done — Stores whether you submitted our email capture popup
• fw_popup_dismissed — Stores whether you dismissed our email capture popup

No personal information is stored in localStorage. These values persist until you clear your browser storage.

3.3 Managing Cookies

You can control or delete cookies through your browser settings. Note that disabling certain cookies may affect site functionality. Most browsers allow you to refuse all cookies or to accept them selectively.

4. Third-Party Services

4.1 Formspree

Our contact and hiring inquiry forms are processed by Formspree, a third-party form submission service. When you submit a form, your data is transmitted to and stored by Formspree in accordance with their Privacy Policy. Flywheel receives your submitted information via email notification.

4.2 Google Analytics (GA4)

We use Google Analytics 4 to collect anonymized usage data. Google may transfer this data to servers in the United States and other countries. Google's use of this data is governed by Google's Privacy Policy. We have enabled IP anonymization on all GA4 tracking on this Site.

4.3 Google Fonts

We load typography from Google Fonts, which may result in your browser making a request to Google's servers. Google may collect limited data (such as your IP address) from this request. See Google's Privacy Policy for details.

5. Data Retention

We retain contact form submissions for as long as necessary to respond to your inquiry and maintain our client records — typically no longer than 3 years unless a business relationship is ongoing. Email addresses collected via the email capture form are retained until you unsubscribe or request deletion.

Analytics data is retained in accordance with Google Analytics' default retention settings (up to 14 months for event data).

6. Your Rights

Depending on your location, you may have rights regarding your personal information, including:

• Access: Request a copy of the personal information we hold about you
• Correction: Request that we correct inaccurate or incomplete information
• Deletion: Request that we delete your personal information, subject to legal retention obligations
• Opt-out of communications: Unsubscribe from marketing emails at any time using the unsubscribe link in any email we send
• Data portability: Request your data in a structured, machine-readable format where applicable

To exercise any of these rights, email us at hello@hireflywheel.com with the subject line "Privacy Request." We will respond within 30 days.

7. Data Security

We take reasonable technical and organizational measures to protect your personal information against unauthorized access, loss, or misuse. Our Site is served over HTTPS. Form submissions are transmitted securely via Formspree.

No method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

8. Children's Privacy

This Site is intended for business use and is not directed at children under the age of 13. We do not knowingly collect personal information from children. If you believe a child has submitted information to us, please contact us and we will delete it promptly.

9. Links to Other Websites

Our Site may contain links to external websites. We are not responsible for the privacy practices or content of those sites. We encourage you to review the privacy policy of any site you visit.

10. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will update the "Last updated" date at the top of this page. We encourage you to review this policy periodically. Continued use of the Site after changes are posted constitutes your acceptance of the updated policy.

11. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us:

• Email: hello@hireflywheel.com
• Phone: (800) 555-0180
• Hours: Monday–Friday, 9am–6pm EST

12. Additional Information for EU / EEA Residents (GDPR)

If you are located in the European Union or European Economic Area, the General Data Protection Regulation (GDPR) grants you additional rights and imposes additional obligations on us as a data controller. This section supplements the rest of this Privacy Policy.

12.1 Lawful Basis for Processing

We rely on the following lawful bases to process your personal data:

• Legitimate interests (Art. 6(1)(f) GDPR): Processing your inquiry data and anonymized analytics to operate and improve our services, where our interests are not overridden by your fundamental rights
• Consent (Art. 6(1)(a) GDPR): For optional email marketing communications and for the placement of non-essential analytics cookies. You may withdraw consent at any time without affecting the lawfulness of processing before withdrawal
• Contract performance (Art. 6(1)(b) GDPR): Where processing is necessary to take steps at your request prior to entering into a service agreement

12.2 Enhanced Rights for EU/EEA Residents

In addition to the rights described in Section 6, EU/EEA residents have the right to:

• Object to processing based on legitimate interests at any time (Art. 21 GDPR)
• Restrict processing in certain circumstances (Art. 18 GDPR)
• Withdraw consent at any time where processing is consent-based, without affecting prior lawful processing
• Lodge a complaint with your local supervisory authority (e.g., the Data Protection Authority in your EU member state). A full list is available at edpb.europa.eu

To exercise these rights, email hello@hireflywheel.com with the subject line "GDPR Request." We will respond within 30 days (or within 1 month as required by GDPR).

12.3 International Data Transfers

Flywheel Staffing is operated from the United States. If you access our Site from the EU/EEA, your personal data may be transferred to and processed in the United States, which may not offer the same level of data protection as your home country.

Where we transfer data internationally, we rely on appropriate safeguards, including:

• Standard Contractual Clauses (SCCs) adopted by the European Commission, where applicable through our third-party processors (Formspree, Google Analytics)
• Adequacy decisions where the European Commission has determined that the destination country provides adequate protection

For details on the safeguards used by our processors, refer to Formspree's Privacy Policy and Google's Privacy Policy.

12.4 Data Protection Contact

We have not formally appointed a Data Protection Officer (DPO) as we do not believe we meet the threshold for mandatory DPO appointment under Art. 37 GDPR. For all data protection matters, including GDPR requests, please contact us at hello@hireflywheel.com with the subject line "GDPR Request."